For example: “Dear Sir or Madam” (if you don’t know the name of the person reading the email) “Dear Mr. Smith”. Lots. Using Miss or Mrs to address a woman is not appropriate, as you don’t know whether she’s married or not) Informal 1. visiting our new Knowledge Base/checking out this new article), [value] will help your team [do something] (E.g. own real-life telephone calls. Thanking the recipient 5. Dear John, 4. If you want to learn English grammar or grow your vocabulary then these resources will help you with your studies. (I) hope we have the chance/ opportunity to meet again soon. Formal and Informal Email Phrases Starting with Greetings.pdf Useful Words and Phrases for Writing Formal Letters. Do you always begin your emails the same way? Beginning Section 1. I look forward to hearing from you (soon)./ (I’m) looking forward to hearing from you (soon). (e.g. UsingEnglish.com is partnering with Gymglish to give you a free one-month trial of this 35 Popular Ways to … 6) Thanks again for your help. you study, learn and teach English including text analysis, language Activate your free month of lessons (special offer for new from students and teaching forum topics. (e.g. | Category: Are you considering upgrading to the new version?). I’m afraid I can’t make… (because…) How about…? don't forget to take a look at the Start Guide]. terms, irregular verbs, phrasal verbs and idioms. It was a pleasure (for me) tomeet you yesterday/ attend the conference. | Topic: General, First Published: 13th Jun. Dear Sir/Madam, 3. If you have a question about the English language and would like to ask one of our many English teachers and language experts, please click the button below to let us know: Summary: A carefully chosen list of essential language for the beginning, body and ending of formal and informal English emails. Dear Mr. Anderson. Here are a few example phrases for writing both formal and informal emails to various situations. Sometime we run of words to express our emotions or message in the right tone. links to online dictionaries. We brought together some of the best tutorials which…, What’s new since you left? Thank you for finding the time to meet me/ talk to me/ attend…. A common problem. If there's anything I can do to help you, just drop me a line. 4.2 18 votes. One solution that works for many people is to begin building a “toolbox” of useful phrases. I've divided all the phrases into the following categories: This email is to confirm that... (e.g. Come check out what’s new and get inspired! If I understood you correctly, you would like us to... Could you please clarify when you would like us to finish this? You can reserve a free consultation here [link] or just give us a call at [number]. One needs to be very aware of what these standard phrases are, and what their equivalents are in English. standard phrases. Closing line talking about the next contact between you. Any help (at all/ you can offer me)/ Any feedback you can give me (on this)/ Any assistance (you could give me in this matter) would be greatly appreciated/ would be highly appreciated/ would be much appreciated/ would be gratefully accepted. Business writing, whether it be letters or emails, has for most people become an almost daily practice. The answers to your question are below./ Please find my answers below. This email is to confirm that we've received your payment. If you want to notify the main recipient of the email that you are sending the email to another person (or persons) to whom the correspondence would be helpful or useful, use the phrase I have cc’d (somebody). Learn telephoning phrases with over 100 pages of stimulating self-study practice in preparation for your Can’t believe it’s been [period of time] since we last spoke! 5 ‘Will’ is more definitive than ‘would’. Sophie December 12, 2017. Test your knowledge of the English language. Dear Sir / Madam. The examples in the left column are more formal.The right-hand column shows the less formal equivalent.. How’s it going?/ How are things?/ How’s life?/ How are you doing? I highly recommend (doing smth, e.g. 10 Tips for More Effective Business Communications. Hi Dennis, 2. Learning a new language can be hard work, so here are 70 practical tips for improving your English that you can do outside of school or collage. Ending Your Email Sincerely, Yours sincerely, Sincerely yours, Yours faithfully, Kind regards, Yours truly, Many thanks, Regards, Best regards, With best wishes, Best wishes, Best, All the best, Thanks, Have a great weekend! Dear Sirs. Greetings. Unfortunately, … was not (really) what I expected. Formal. Could you please keep us updated on this? (I) just read your email about/ (I) just got your message about/ (I) just got your request for…. Download our compiled lists of idioms - perfect to use offline for reference or for use in class! Includes helpful articles, a glossary, quizzes, and a large language reference. If there's anything I can do for you, please let me know. Could you please clarify what you would like us to do about [problem]? users, with no obligation to buy) - and receive a level assessment! it would be marvellous if you could [ACTION REQUIRED FROM THE CUSTOMER]. ), Would you like us to ... ? “Per my last email…” Translation: I literally just told you the answer to this. Could you explain what you mean by [word]? including advice, tutorials, opinions and lesson plans from various (e.g. Start by using these lists of short words, strong verbs and blah words as a shoehorn to tighten your copy and make it more readable. Have you given any additional consideration to [topic]? I’m afraid I was not (completely/ fully) satisfied with…, (First of all) I would like to apologise for…, Please accept our (sincerest) apologies for the inconvenience caused/ for any inconvenience caused/ for…, Just a (quick/ brief/ friendly) reminder that…, (In future/ From now on/ From next week) please make sure that you…/ Please ensure that you…. Thanks for your email. General Articles Thank you for your patience/time/cooperation. Have a good end to the week. “Dear Jim” (more informal) Save “Hello,” “Hi” and “Hey” for when you want to create an informal tone. This library will help your team create websites much faster), To get the most out of [Product], [what you want them to do, e.g. Hi Alfred 2. Reasons for Writing Your Business Email /Letter. So that I can [PROVIDE A FIX / DETERMINE THE CAUSE OF THE PROBLEM etc.] Could you be more specific? When would it be convenient for you to … ? ), Would you mind [doing something]? (Due to…) I’m afraid we need to put forward/ delay/ postpone/ put back/ cancel/ call off/ reschedule/ move/ rearrange…. Do not hesitate to contact us again at [telephone number/email address] if there's anything we can help you with. Just a quick email to [purpose] (e.g. Dear Dr Smith, (note: First names are NOT used. I didn't quite get your point about [topic]. teachers and language experts ready to answer your questions 24 hours a I am writing(to you) to ask for…/ to inform you about…/ to invite you…/ about…/ in connection with…/ with regards to…. excellent online English training course. It's Mary here from TeamDev. (For your reference,) please find the information/ the document/ some data/… attached. You can reserve a free consultation here [link] or just give us a call a, We would be happy to ... (e.g. Sign in|Recent Site Activity|Report Abuse|Print Page|Powered By Google Sites, [Your Name] from [Your Company]. 15+ Useful Collocations with TIME with Meaning and Examples. … Hello Claire, 3. Could you possibly tell me...? Use “for” to give more … Have a wonderful day! If you look at the first line/ bullet point/ paragraph/ section/ page of… (below), you will see that…, The parts in bold/ in red/ in green/… are my comments/ are my boss’s feedback/ are the changes in the second draft/ are…. When we make a request and moderators, we have a number of professional volunteer English Dear Mr/ Ms Jones, 5. See you at the meeting next week… It would/will be great to work together… It would/will be great to see you at … Speak to you soon. Submit an article about any area of the English language for publication on our web site. Here’s how to… [action which is important to the user]. It’s important to think about the correct way to address the person you are emailing.The following phrases are suitable for addressing someone formally: 1. Audience: All Common Telephone Vocabulary and Phrases in English. Related Posts. Here are some phrases which have been found to be effective. Please let me know if that’s okay/ if that is acceptable with you/ if that sounds okay/ if you can/ if you can help/ if you need an extension/ if you need to reschedule/ if…, (In the meantime) if you need any more information,…/ If you require any further information (about/ in order to/ before you/ to help you…/…)/ If you need any more info/ Need more info,…, If you have any (more) questions (about…),…/ Any more Qs,…. 6. Could you please...? Finally, you need to insert your goodbyes at the bottom of … I’m available on… , if that is convenient/ okay with you. Dear Sir/Madam 2. Dear Mrs Anderson. tips, exam tips and help with study skills. You should make sure you have learnt and can use the phrases below before trying to learn and use more complex and rarer phrases. To whom it may concern: (Use a colon after this phrase. English language resources for English learners and teachers to help Review examples of phrases, wordings, and messages to use when writing thank-you notes, when to say thank you, and how to send your note or message. Article Rating. Writing a thank-you note or email message is a lovely gesture to express your appreciation. It can be a valuable starting point for students who need to use English on an everyday basis for written business communications. Dear Sir/ Madam, 2. Need captions? Would you like us to create a template for you? Help us give you the best advice by telling us a bit more about your project.). So if your team usually writes in a friendly, relaxed style, it would be inappropriate to write a super-formal email. the classroom. Dear Miss Anderson. Have a productive day! (e.g. Instead, you would start with “Dear” and the name of the person you’re writing to. Starting with…, We’re confident you’ll see big improvements since …. (means that there's nothing you can do about it, you don't have enough authority). We wish to inform you of a change in our rates.). It was great/ so nice to see you again on Monday. I’m sorry. I was wondering if you could/if you would be able to... 8. In addition to the useful and suitable phrases and expressions listed here, we should also create our own personal collection of useful phrases… More informal/friendly. We would be happy to help. Resources and materials for ESL teachers including free ESL handouts There is a similar list of the 100 most useful telephoning phrases here https://www.usingenglish.com/articles/100-most-useful-telephoning-phrases.html, Opening line mentioning the last contact between you, Opening line with the subject of the email, Social opening line/ Friendly opening line, Closing line offering more communication if needed, Closing line mentioning the next (face to face) meeting, Other closing lines mentioning the next contact between you, Closing lines with apologies/ Closing lines when responding to complaints, Social closing lines/ Friendly closing lines, Mentioning attachments etc/ Mentioning information elsewhere, Making arrangements/ Changing arrangements/ (Re) scheduling, See here for a similar list of essential telephone phrases https://www.usingenglish.com/articles/100-most-useful-telephoning-phrases.html, Written by Alex Case for UsingEnglish.com, Featured Can you please fill out this form? Thanks for your patience./ Thank you for your patience. 2016 2) I hope you are doing well. Use this phrase to apologize, whether for something big or small. https://www.usingenglish.com/articles/100-most-useful-telephoning-phrases.html, Teaching English Using Games & Activities, The 100 most useful phrases for business meetings, The 100 most useful social English phrases, The 100 most useful phrases for starting emails, 100 Useful Phrases to Help you Practise Telephone Conversations. (e.g. Useful email expressions for apologizing • We would like to apologize for … • Please accept our apologies… • Please let us know what we can do to compensate for any damages caused… Useful email expressions for attaching files • I am attaching….. (my CV) • Attached you will find my CV • I am sending you ….. This may be a great time to … [call to action] (This may be a great time to take a look at our Knowledge Base), If you’re interested, drop me a line and we can [action] (e.g. Dear Sir or Madam, 3. Not a comma.) I am contacting you for the following reason. Every day we all write emails for one reason or the other. I am writing in reply to your letter of 21 Juny …. It is easy to say, but how do you really do it? … ), In this email we wanted to [tell you about/give you…], We wish to inform you of [news] (e.g. I would like to inform you that...), Wanted to give you a friendly reminder that…. We'd like to research this problem a bit more in order to give you a more detailed list of options. Articles cover topics from English Also provides access to questions “I’m just emailing to ask…” (to begin the email) “I’m a friend of Bob’s…” (to begin the email) “Just let me know if you have any questions.” (to end the email) “Drop me an email, or give me a ring, if you want any more information.” (to end the email) Includes tests, a question bank, quizzes, language polls and more. Thanks for your phone call this morning/ the information about/ your interest in/ your help with/ your hospitality in…/…, Thanks for sending me/ for contacting me about/ for attending/ asking us about/ informing us/ giving us feedback on/ inviting me to/ talking to me about…. Business people – as well as busy people – prefer brevity in emails, so such abbreviations are commonly used. (more formal) I’m sorry for taking so long to get back to you. English language reference including definitions of English grammar Take a look at the [document] I've attached to this email. authors and contributors. below./ I’ve copied in…. I'd really appreciate it if you could... 5. I’m writing to you about your latest model/ about the meeting next week/ about your presentation yesterday/ about…, I am writing to you in connection with/ with regards to/ regarding/ concerning…, I’m writing (in order) to ask/ to enquire/ to confirm/ to check/ to inform you/ to follow up on/ to let you know/ to tell you/ to thank you/ to invite you to/ to update you on/ to announce that/ to ask for a favour/ to…, As promised/ As we discussed, I’m writing to send you/ to…, I’m writing (to you) because I have just found out that/ because I thought you’d like to know that/ because I need/ because…, Sorry to write again so quickly, but/ Sorry to bother again so soon, but…, (I) hope you had a good weekend/ a good evening/ a good trip (to...)/ a good time/ a good holiday/ a good break/ a good…. Also includes Thanks for your email …. “Lifting the Veil” Transition Words. Please see (the information/ the website/ the diagram/ the…) below (for more details/ for…). If possible, I'd like to know (more) a… Articles about learning, using and teaching the English language, In answer to your first/ second/ third/ last question…. Phrases.com is a huge collection of common phrases, casual expressions and idioms – collaboratively assembled by our large community of contributing editors. See you on Monday/ on…/ next week/ next…/ then. Could you [do something]? I hope you (and your family) are (all) well. day. We know you’re busy but we’d hate to see you miss out on this opportunity! To whom it may concernFirst names are not usually used in these kinds of emails. And vice versa — if your communications are usually quite businesslike, an email starting with “’Sup buddy?” would look quite strange. In this list we look at how to make requests, complain, apologise and give bad news. grammar, spelling and punctuation, through to language teaching, Facebook; Prev Article Next Article . Copyright © 2002 - 2020 UsingEnglish.com Ltd. Dear Mr/ Ms/ Dr/ Professor + family name (= Dear Mr./ Ms./ Dr./ Prof + family name), To: All faculty members/ To: New recruits/ To: All members/ To:…, Thank you for your email (yesterday/ of 12 May) about…, Thanks for your email this morning/ earlier/ yesterday/ on Monday/ last week/…. Improve your English and writing skills by navigating our comprehensive phrases dictionary alphabetically , or simply search by keywords . 2. Once again, please accept our apologies for any inconvenience caused/ for the inconvenience caused/ for the delay/ for…. 5) Just checking in. 7. If you have any questions, please email or call me. It's out of my hands. | Last Edited: 25th Jan. 2019, This is a carefully edited list of the most important English emailing phrases. Send my love to John./ Say “Hi” to John from me./ Please send my (best) regards to John. The opening line in a polite German email is “Sehr geehrte Frau [last name]” or Sehr geehrter Herr [last name], literally translating to “most respected Mrs. or Mr.” but it sounds less stuffy in German. We often hear how writing emails in English can cost just too much time. Formal 1. Or if you’d rather [alternative option], you can…, Help us [give value to you] by [what action we want them to take]. Here are some more business email and letter phrases. I'd be very grateful if you could... 6. Dear Mr/Ms Jones 3. Sophia November 14, 2017. below./ I’ve put a copy of… below. If you have to copy write persuasive email blasts, email newsletters or sales letters, you've probably heard the advice "write short for email." 1. Here’s the… (that I promised/ that you asked for/ that I mentioned/ that…), More information on this is available at http://.../ on the intranet/ in pg.. of our catalogue/…, I was wondering if you could/ if you would be able to…, I’d be very grateful if you could take action in the next few days/ if you could…, My (first/ second/ third/ next/ last/ final) question is about…. Super important meeting!” Subject lines are supposed to give people a preview of a letter. I look forward to seeing/ meeting you then. Would you mind having a quick chat?). … please do not hesitate to contact me./… please contact me./ … please feel free to contact me./ please get in touch./ … just let me know./ … just drop me a line (at any time). Just book time on my calendar and I can answer all your questions on the product and pricing. Sophia November 17, 2017. Are you considering [action]? I’d like to meet on… if you are available/ free then. Your order shouldn't take more than 2 days to arrive. 70 ways to improve your English It was a pleasure/ my great pleasure to meet you last week. In this email, we wanted to give you a few links to articles that we've written that will help you get up to speed on how to use some of our best features. I would like to [action]. In addition to the UsingEnglish.com team of staff Semi formal transition phrases in closing an e-mail. I’d love it if you could walk me through your project. The last part of the lesson shows examples of how you can start the first sentence and closing a letter or email. Our online discussion forums are the perfect place to quickly get help 1… (more informal) Maybe your letter or … Thanks for your understanding./ Thank you for your understanding. I’ve pasted in…. 3) I hope you had a great weekend. 7) It was great talking to you. Need help getting that email started? Thanks for your quick reply./ Thanks for getting back to me so quickly. 4) I hope this finds you well. Hi John, Thanks for the update. My three (main) questions are below./ Please find my three (main) questions below. Long time no see! 3. It’s always nice to get in touch with old friends! The trial … How it works: You hint at a clarification or supplementation of the … Click on CC.Click for free interactive exercises. Use ‘would’ if your next steps are not To whom it may concern: (especially AmE) 4. Glad to hear from you again. teaching and reference resources. Call it a day. Here are 20 phrases you can use: 1) Thank you for your message/email/phone call. Below is an extensive list of useful English expressions frequently used in your daily conversations with 40+ speaking topics and hundreds of useful expressions. Thanks again (for all your help/ for the info/ for bringing this matter to my attention/ for…), (I) hope that answers all your questions/ that’s clearer now/ that’s some help/ that meets with your approval/ that…. It was so niceto meet you yesterday/ hear from you (again)/ receive your invitation. And you can use the following to address someone outside of work, or even a colleague that you know well: 1. 4. It would be very helpful if you could send us/me... 7. One of the keys to keeping a cool facade is the art of sending a polite email, stuffed with polite common phrases, the kind that puts a glossy cover over your underlying frustrations. Sorry for my late reply/ Sorry it took me so long to get back to you/ Sorry not to reply sooner (but/ but I had to…). This sheet provides a detailed list of core vocabulary and phrases that are frequently used when writing business letters or business e-mails in English. Side note: I have both … Phrases for opening and closing letters and emails This lesson you will learn the vocabulary on phrases used for starting or ending emails and letters. ), You will be pleased to learn that …/ to hear that…. Sorry it’s been so long since I was last in touch/ since my last email. Thank you for your prompt reply. 2. Useful Phrases Describing the Weather in English. I am writing to inform you that …. If it has taken you an unusually long time to respond to the previous correspondence, you can use one of these phrases: I apologize for the delay in replying. Have a good weekend. and quizzes, PDF lesson plans, teacher articles and a directory of Feels like yesterday. Closing … By: Alex Case | (e.g. If you're interested, drop me a line and we can have a quick chat to discuss your further steps.). I hope that is acceptable with you./ (I) hope that is okay (with you). Useful phrases for closing emails. learning English. You can reach me at [phone number] if there's anything you'd like to discuss. … Right team, we’ve made plenty of progress, I think it’s time to call it a day! (e.g. “Attention! Friendly email phrases to finish an email. The latest e-books providing you with interactive classroom activities. Could you check it please?). I'm writing concerning/with regard to/about ... Just a short email + [to inform you that/ to confirm/ to request...]. Dear Mum, (note: salutations are followed by a (,) comma, exception: ’To whom it may concern:’) Read more: How to introduce yourself in English: Tips and Phrases Other Ways To Say NICE TO MEET YOU! career development, specialisations, and ideas and suggestions for First of all, let me note that you should always take into account the style of writing you have in your team. Hello Eleanor 3. When exactly are you expecting to have this feature? If I can help in any way, please do not hesitate to contact me. Just a quick email to see how you're doing.).
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